Event housekeeping

About Farmwise Devon

Farmwise Devon is a unique opportunity for pupils to develop a sound understanding of how food is generated from farms within the county. Holding the event at Westpoint allows us to carry this out within a secure indoor environment with facilities that are not commonly available on farms, and provides a much greater cross section of agriculture than can be provided in most settings.

In order to make the event a success we need to keep to schedule. We encourage schools to get to Westpoint as early as they can and for teachers/responsible adults to work closely with their stewards to keep pupils moving around the event punctually.

We will ensure that the event is carefully managed to provide a safe experience – it is important that safety instructions are followed at all times. That said we will try extremely hard not to sanitise the event so much that it fails to be fun, interesting or unrepresentative of real farming.

Hand hygiene will be extremely important on the day and one of the key factors for holding the event at Westpoint was the presence of very good and numerous toilets and washing facilities. It’s important that when people leave the livestock activity zones that they thoroughly wash their hands to avoid the transmission of any bacteria.  This is especially important before consuming lunch or moving into the food activity zone/celebrity chef Devon.

Group stewards will be available on the day to answer any questions and ensure the safety and well being of all attendees.

Key things to note

Supervision Ratio – will need to be 1: 15 (responsible adult to pupils – the required ratio for a Category A trip for KS2 pupils). The group must be led by at least one teacher.

Stewardship – students from Bicton College will act as stewards for the event.  A steward will be allocated to each school party for the duration of the visit. The role of the stewards will be to ensure that all school groups are directed to demonstrations/displays in an orderly manner and to ensure each group experienced a range of experiences in each of the 10 zones.

Lunches – please could we ask all pupils bring packed lunches – this will be to minimise the time that will be required for lunch (a food vendor stand will be available on site for emergencies but will not be able to cope with large numbers of pupils requiring lunches.

Toilets and washing facilities – two separate sets of toilets will be available to children throughout the event and separate toilets will be provided for adults. Children will be given clear guidance in respect of the need for good hand hygiene and provided with adequate facilities.

Photography and Filming – we expect media interest in the event so please could school staff attending the event take responsibility for ensuring they know about which pupils may and may not be filmed.

Transport – schools will need to organise their own transport to the event and when arriving at Westpoint will be directed to the parking area where minibuses, coaches or cars can be parked close to the Westpoint Arena

Security – attendance of the event will be on an ‘invite only’ basis and access into the Westpoint Arena will be closely controlled

Emergency Contact Number on Event Day (at Westpoint Arena 01392 353729 or 01392 353704)

Site Address for the Event – Westpoint Arena, Devon County Showground, Clyst St Mary, Exeter, Devon, EX5 1DJ

Travel Directionswestpointexeter.co.uk/find-us